Planning Checklist for a Green Conference

There are very simple changes you can make when planning your conference to make it more environmentally friendly. If everyone made just a few of the changes listed below, we could make a huge impact! Going green is not just a passing fad, we believe it will soon be a staple for all meeting planners, so start now!

Site Selection

• Inquire about existing green programs
• If a program does not exist, at the property you chose, create your own

Reuse and Recycle

• Many locations already have recycling programs in place, make it easy
  for attendees to participate
• Reuse any on-site items that you can, such as name badge holders
  and lanyards 

Save Some Trees

Use other methods besides printed materials to market your conference and on-site.

• Have a comprehensive conference website
• Offer all promotional prices as downloads on your website
• Use electronic materials on-site
• Print any materials on recycled paper 

Food and Beverage

This is an area when your green conference can have a lot of impact.

• Don't use disposable service ware, if possible
• Have water coolers instead of bottled water
• Minimize individualized servings of beverages and condiments

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